Data Pipeline Snapshots: Special Education End of Year

Overview

The Special Education End-of-Year Student collection is required to obtain data on students who were referred, evaluated, or received special education services throughout the school year. Information is also collected on students who received services in an eligible facility or were tuitioned to an in-state or out-of-state non-public school program or public agency. The data collected includes information on exits from special education and the services students in special education are receiving.

Deadlines

The 2024-2025 Snapshot will be available by May 1, 2025. All errors should be resolved by September 11. Final submission is due by October 03, 2025.

Special Education EOY Collection Timeline (PDF)

File Layout and Definitions

Special Education EOY Snapshot File Layout (PDF)

Business Rules

Special Education EOY Snapshot Business Rules (XLSX)

Trainings

2024-2025

SPED EOY Training, June 12, 2025, 1:00-2:30pm
- Join 6/12 Training
- Topic: Exiting from Special Education and more coding scenarios

SPED EOY Collection Training #3; May 28, 2025, Recording
- SPED EOY Collection Training #3 Slides (PPT)
- Agenda:
  - Coding Staffed Out and Initial Referral Records
  - Data Pipeline Process
  - COGNOS Reports Overview
SPED EOY Collection Training #2; May 20, 2025 Recording
- SPED EOY Collection Training #2 Slides (PPT)
- Agenda:
  - Syncplicity Folder
  - Exceptions Process
  - Access to Medically Necessary Services Steps
  - Path Data And Initial Referrals
  - Parentally Placed in Private School Records
  - Participation Records and Coding Initial Referrals
  - Exits from Special Education
  - New Errors or Warnings
  - Data Pipeline Process
  - More on COGNOS Reports
SPED EOY Collection Training #1; May 13, 2025 Recording
- SPED EOY Collection Training #1 Slides (PPT)
- Agenda:
  - Purpose/Content/Timeline
  - Special Ed IEP Interchange
  - Special Ed EOY Snapshot/Resources
  - Who to Report - Content Details

Prior Year Recordings

Sped EOY Office Hour 6/24/24 Slides (PPTX) (posted 06/24/2024)
2023-2024 Sped EOY Collection Training Slides (PPTX) (posted 05/16/2024)
- 2023-2024 Special Education EOY Snapshot Training Recording
2023-2024 SPED EOY Reports and Final Steps Training Slides (PPTX) (updated 09/20/2024)
Path 2 - Part C to B Services Training Video (MP4) (posted 06/15/2021)
Path 3 - Part B Services Training Video (MP4) (posted 07/14/2021)
Delay Codes Training Video (MP4) (posted 08/08/2021)
Parentally Placed in Private School Training Video (MP4) (posted 04/05/2022)
Path Flowchart PowerPoint (PPTX) (updated 02/27/2024)

Additional Resources

Special Education EOY Exception Template and Instructions (XLSX) (updated 05/23/2024)
Reasons for Delay (DOCX) (updated 05/13/2024)
What Path or Special Education Referral Type to Report Flowchart (PDF) (updated 04/09/2024)
Special Education End-of-Year Collection Summary (PDF) (updated 04/09/2024)
Special Education EOY Quick Reference Guide (PDF) (updated 04/09/2024)
Special Education EOY Data Content Guide (DOC) (updated 04/09/2024)

Reports

Special Education EOY Flag Explanations Template (DOCX) (updated 09/20/2024)
Special Education EOY Cognos Reports Logic (PDF) (updated 08/23/2024)

Contact: SpedEndOfYear@cde.state.co.us