Periodic Data Collection: ACCESS for ELLs - SBD

Overview

The purpose of the ACCESS for ELLs Student Biographical Data (SBD) review process is to allow districts the opportunity to verify the accuracy of the demographic data submitted for each student who participates in the WIDA ACCESS language proficiency assessment. The SBD review process takes place after the vendor has scanned all test booklets and before all assessments are scored and final results made available.

State and federal accountability reporting including school and district performance framework ratings (e.g., Performance Plan, Improvement Plan, Priority Improvement Plan, Turnaround Plan) and federal identification (i.e., Comprehensive Support, Targeted Support, or Additional Targeted Support) all rely on accurate demographic and test score data. Districts are not required to participate in the SBD review process. Note that the request to reconsider process cannot be used to address district reporting errors that should have been corrected during SBD. To learn more about uses in accountability, view the SBD and Accountability fact sheet (PDF).

Deadlines

• The ACCESS for ELLs SBD review process window for 2024-2025 is tentatively scheduled for Monday, March 17, 2025 through Wednesday, March 26, 2025. All data must be submitted by 5:00 PM (Mountain Time) on Wednesday, March 26, 2025.

File Layout and Definitions

• ACCESS SBD File Layout (PDF) expected to be available in February 2025

Business Rules

• ACCESS SBD Business Rules 2024 (XLSX) (posted 3/7/2024)

Templates

• WIDA ACCESS for ELLs District Transfers Failsafe Form (XLSX) (updated 3/7/2024)

Training

• ACCESS SBD Slides (PPTX) (Recording) (posted 3/7/2024)
• SBD Manual 2024 (PDF) (posted 2/27/2024)

Additional Resources

• Accountability: Use of Data from Data Pipeline & Assessment Collections (Why it Matters, What to Look For, How Collections Generally Occur)

Contact: SBD Support Email or 720-696-0185