GAINS Training

Grants Administration Implementation and Navigation System (GAINS) Trainings

Grants Administration Implementation and Navigation System GAINS Logo Stacked

GAINS Office Hours

Office Hours occur every other Tuesday from 12:30-1:00 pm. The Grants Program Administration (GPA) Team will host office hours to support LEAs/LEPs on the access and use of the Grants Administration Implementation and Navigation System (GAINS), CDE’s new grants management system.

The weekly office hours are recommended for LEA/LEP applicants who are involved in writing, submitting, and approving grants administered by the Colorado Department of Education (CDE). Office Hours will cover frequently asked questions (FAQs) and any other specific questions from attendees with a focus on providing technical assistance on the two grants currently open in the system, the Computer Science Grant and the Colorado Charter School Program Grant.

Office Hours Materials

GAINS Small Bites Trainings

GAINS Small Bites are short (1-5 minutes) instructional videos on the our most frequently asked system assistance questions. Each Small Bites Video is paired with step-by-step text instructions that users can download or bookmark for future reference.

Getting Started

Requesting Access To GAINS (CDE IdM)

Requesting Access CDE IdM Instructions | Requesting Access CDE IdM Recording

Requesting Access to GAINS (non-IdM)

Requesting Access non-IdM Instructions | Requesting Access non-IdM Recording

Logging into GAINS with CDE IdM

Logging into GAINS CDE IdM Instructions | Logging into GAINS CDE IdM Recording

Logging into GAINS with Native Login

Logging into GAINS non-IdM Instructions | Logging into GAINS non-IdM Recording

Application Resources

Roles, Role Definitions, and Role Permissions Within GAINS

Roles Webpage

Workflow Notifications

Workflow Notifications Download

Application Support

Navigating and Locating Organizations and Applications

Navigating Organizations and Applications Instructions | Navigating Organizations and Applications Recording

Starting an Application and Section Navigation

Starting an Application and Section Navigation Instructions | Starting an Application and Section Navigation Recording

History Log and Comments

History Log and Comments Instructions | History Log and Comments Recording

Revising Funding Applications in GAINS

Revising Funding Applications in GAINS Instructions | Revising Funding Applications in GAINS Recording

Budget

Completing a Budget in GAINS

Completing a Budget Instructions | Completing a Budget Recording

Downloading, Editing, and Uploading Excel Budgets into GAINS

Downloading, Editing, and Uploading Excel Budgets Instructions | Downloading, Editing, and Uploading Excel Budgets Recording

Fund Requests in GAINS

Fund Requests Instructions | Fund Requests Recording

Final Expenditure Report (FER) in GAINS

Final Expenditure Report (FER) Instructions | Final Expenditure Report (FER) Recording

GAINS Resources for the Best Grant

BEST Grant Fund Request Instructions (word)

GAINS Resources for State Grants to Libraries

State Grants to Libraries Fund Request Instructions (word)

GAINS Resources for the ESEA Consolidated Application

Please visit the ESEA Consolidated Application main page for programmatic and planning resources. The resources below are specific to the ESEA application in GAINS.

Acceptance, relinquishment, assignment and certification (ARAC) resources

ARAC recorded instructions (recording)
ARAC instruction slides (ppt)

Consolidated Application Resources

Downloading and Uploading ESEA Budgets (ppt)
Downloading and Uploading Budgets (recording)
Consolidated Application GAINS Walkthrough (ppt)

Previous GAINS Virtual Training

The GPA Team held a virtual training session on the new grants management system, GAINS, on December 5, 2023.

This training session was a system overview specially designed for Local Education Agencies (LEAs)/Local Educational Providers (LEPs) who were unable to attend the in-person training opportunities offered in September. A recording and the associated materials will be posted on the GAINS Training website following the session. The session covered the following topics:

General Navigation
Applications for Funding
Fund Requests
Checklist, History Log, and Comments

Recording | Module 1 | Module 2 | Module 3

GAINS User Access Administrator Instructions and Training

CDE provided a training for District Local Access Managers (LAMs) in preparation for their capacity to continue to support district users with their IdM system access. GAINS is a role-based system, and each district staff member who will submit applications or request funds will need to be assigned a role depending on the level of access needed in the system (creating, submitting, and/or approving applications, submitting requests for funds and other fiscal reporting, completing required evaluation or data submissions, etc.). LAMs have been assigned the User Access Administrator role and will be responsible for managing the role assignment process or assigning a User Access Administrator role to an authorized user to manage roles in the system. The user access instructions, PowerPoint, and recording can be found below.

LAM User Access Instructions | LAM Training Powerpoint | Recording

CDE is committed to providing system training to all potential applicants and system users and will announce future opportunities as individual grant applications open and upon request.

If you have any questions, please contact gains@cde.state.co.us.