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Data Pipeline Interchanges - Student
Overview
The Student Interchange is a set of four files, Student Demographic, Student School Association, Graduation Guidelines and Adjustment files, which contain student information for a school year. This information is used in the following collections: Student October, Special Education December Count, Special Education Discipline, Student End of Year, Student Discipline and Student Biographical Data.
Deadlines
The 2023-2024 Student Interchange files are open for uploads. The 2024-2025 Student Interchange files will open on July 15th.
- Student Interchange Timeline (PDF) (updated 2/14/2024)
- This document provides a broad overview of the Student Interchange and how it is utilized throughout school year for data collections.
File Layout and Definitions
2024-2025
- 2024-2025 Student Demographic File Layout (PDF) (posted 3/7/2024)
- 2024-2025 Student School Association File Layout (PDF) (updated 3/22/2024)
- 2024-2025 Graduation Guidelines File Layout (PDF) (posted 3/7/2024)
- 2024-2025 Adjustment File Layout (PDF) (posted 3/7/2024)
- Only used in specific circumstances during the Student End of Year Collection (opens in May with the start of the SEY Collection)
2023-2024
- 2023-2024 Student Demographic File Layout (PDF) (posted 3/28/2023)
- 2023-2024 Student School Association File Layout (PDF) (posted 3/28/2023)
- 2023-2024 Graduation Guidelines File Layout (PDF) (posted 3/28/2023)
- 2023-2024 Adjustment File Layout (PDF) (posted 3/28/2023)
- Only used in specific circumstances during the Student End of Year Collection (opens in May with the start of the SEY Collection)
Business Rules
2024-2025
- 2024-2025 Student Demographic Business Rules Coming Soon
- 2024-2025 Student School Association Business Rules Coming Soon
- 2024-2025 Graduation Guidelines Business Rules Coming Soon
- 2024-2025 Adjustment File Business Rules Coming Soon
2023-2024
- 2023-2024 Student Demographic Business Rules (XLSX) (updated 8/9/2023)
- 2023-2024 Student School Association Business Rules (XLSX) (updated 4/10/2024)
- 2023-2024 Graduation Guidelines Business Rules (XLSX) (updated 8/9/2023)
- 2023-2024 Adjustment File Business Rules (XLSX) (posted 5/1/2023)
Templates
2024-2025
- 2024-2025 Student Demographic Template (XLSX)
- 2024-2025 Student School Association Template (XLSX)
- 2024-2025 Graduation Guidelines Template (XLSX)
- 2024-2025 Adjustment Template (XLSX)
- Adjustment File Instructions (PDF) (posted 3/11/2023)
- 2024-2025 Exception Request Template and Instructions (XLSX)
- July 2024 - December 2024, Contact StudentOctober@cde.state.co.us
- January 2025 - December 2025, Contact StudentEndOfYear@cde.state.co.us
- Mid-Year EL Coding Changes Additional Documentation (DOCX)
- This form is used when a student's EL coding is changing after October Count in the same school year and same district with an EL history > 2 years (3 Student October, 2 Student End of Year collections).
- Contact Reagan Ward
2023-2024
- 2023-2024 Student Demographic Template (XLSX)
- 2023-2024 Student School Association Template (XLSX)
- 2023-2024 Graduation Guidelines Template (XLSX)
- 2023-2024 Adjustment File Template (XLSX)
- Adjustment File Instructions (PDF) (posted 3/11/2023)
- 2023-2024 Exception Request Template and Instructions (XLSX)
- July 2023 - December 2023, Contact StudentOctober@cde.state.co.us
- January 2024 - December 2024, Contact StudentEndOfYear@cde.state.co.us
- Mid-Year EL Coding Changes Additional Documentation (DOCX)
- This form is used when a student's EL coding is changing after October Count in the same school year and same district with an EL history > 2 years (3 Student October, 2 Student End of Year collections).
- Contact Reagan Ward
Training
Webinars
- 2024-2025 Student Interchange Office Hours 1st Session
- July 24th, 10:00-11:30 a.m.
- Registration Link
- 2024-2025 Student Interchange Office Hours 2nd Session
- August 15th, 1:00-2:30 p.m.
- Registration Link
- Graduation Guidelines: Reporting GG File Overview (PPTX) (Recording) (posted 4/6/2022)
- 2023-2024 Office Hours Presentation (PPTX) (Recording) (posted 8/9/2023)
- Collaborative Monitoring of Graduation Guidelines (PPTX) (Recording) (posted 11/15/2022)
Short Bytes
- CEDAR/COGNOS Introduction (Recording) (posted 6/16/2023)
- English Learners: Overview & Progression (PPTX) (Recording) (updated 2/27/2024)
- English Learner Exceptions: July to October (PPTX) (Recording) (updated 2/27/2024)
- English Learner Exceptions: October to Student End of Year (PPTX) (Recording) (updated 2/27/2024)
- Entry & Exit Types/Dates (PPTX) (Recording) (posted 4/24/2023)
- Foster Care (PPTX) (Recording) (posted 5/26/2023)
- Grade Level Checks: Retention Codes & Grade Reassignments (PPTX) (Recording) (posted 4/24/2023)
- Postsecondary Programs: ASCENT (PPTX) (Recording) (updated 2/27/2024)
- Postsecondary Programs: Other Programs (PPTX) (Recording) (posted 6/28/2023)
- Postsecondary Programs: P-TECH (PPTX) (Recording) (posted 6/29/2023)
- Postsecondary Programs: TREP (PPTX) (Recording) (updated 2/27/2024)
- Student Interchange New Respondent Overview (Recording) (posted 4/3/2023)
Additional Resources
- Student Interchange Cognos Report Guide (PDF) (updated 3/4/2024)
- Student Enrollment Record Guide (PDF) (posted 3/27/2024)
- Graduation Guidelines Website
- 2022-2023 Graduation Guidelines: Excel File Formatting Guide (PDF) (posted 8/23/2022)
- Graduation Guidelines File: General Information and District Considerations (PDF) (posted 4/7/2023)
- Guide to Keeping Leading Zeros in Excel (PDF) (updated 2/8/2022)
- How to format cells in Excel (if you've lost your leading zeros) (PDF) (posted 8/15/2022)
- Language Instruction Program Descriptions (PDF) (updated 2/14/2024)
- Preschool Student Data Reporting (PDF) (posted 3/11/2024)
- Special Education Transition Students: Coding Guide (PDF) (updated 4/26/2021)
- Steps to upload files in Data Pipeline (PDF) (updated 2/26/2024)
- Tagging Interchange Files (PDF) (updated 2/14/2024)
- Troubleshooting File Uploads/Snapshots (PDF) (updated 2/26/2024)
For Student Demographic or Student School Association questions, contact: StudentOctober@cde.state.co.us
For Graduation Guidelines or Adjustment questions, contact: StudentEndofYear@cde.state.co.us
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Colorado Dept. of Education
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Denver, CO 80203
Phone: 303-866-6600
Contact CDE
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See also Licensing Hours
UPDATED
April 10, 2024
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