Data Pipeline Interchanges - Student

Overview

The Student Interchange is a set of four files, Student Demographic, Student School Association, Graduation Guidelines and Adjustment files, which contain student information for a school year. This information is used in the following collections: Student October, Special Education December Count, Special Education Discipline, Student End of Year, Student Discipline and Student Biographical Data.

Deadlines

The 2024-2025 Student Interchange files are open for uploads.

• Student Interchange Timeline (PDF) (updated 7/12/2024)
  • ​This document provides a broad overview of the Student Interchange and how it is utilized throughout school year for data collections.

File Layout and Definitions

2024-2025

• 2024-2025 Student Demographic File Layout (PDF) (posted 3/7/2024)
• 2024-2025 Student School Association File Layout (PDF) (updated 3/22/2024)
• 2024-2025 Graduation Guidelines File Layout (PDF) (updated 10/4/2024)
• 2024-2025 Adjustment File Layout (PDF) (posted 3/7/2024)
  • ​Only used in specific circumstances during the Student End of Year Collection (opens in May with the start of the SEY Collection)

Business Rules

2024-2025

• 2024-2025 Student Demographic Business Rules (XLS) (updated 12/5/2024)
• 2024-2025 Student School Association Business Rules (XLS) (updated 12/5/2024)
• 2024-2025 Graduation Guidelines Business Rules (XLS) (updated 12/5/2024)
• 2024-2025 Adjustment File Business Rules (XLS) (updated 12/5/2024)

Templates

2024-2025

• 2024-2025 Student Demographic Template (XLS)
• 2024-2025 Student School Association Template (XLS)
• 2024-2025 Graduation Guidelines Template (XLS)
• 2024-2025 Adjustment Template (XLS)

Exception Requests

• ​Exception Request Template (XLS) (updated 12/5/2024)
• Exception Request Instructions (PDF) (updated 7/3/2024)
  • 2024-2025
    • July 2024 - December 2024, Contact StudentOctober@cde.state.co.us
    • January 2025 - December 2025, Contact StudentEndOfYear@cde.state.co.us
• Mid-Year EL Coding Changes Additional Documentation (DOC)
  • This form is used when a student's EL coding is changing after October Count in the same school year and same district with an EL history > 2 years (3 Student October, 2 Student End of Year collections).
  • Contact StudentEndOfYear@cde.state.co.us

Additional Resources

• ASCENT Participation Cap Update (PDF) (posted 9/19/2024)
• Contract Agreement Students: Impact of Pupil Attendance Information (PDF) (posted 9/26/2024)
• Date First Enrolled in US: SSA data field (PDF) (posted 5/7/2024)
• English Learner Coding Guide (PDF) (posted 6/12/2024)
• Gifted and Talented: SSA data field (PDF) (posted 8/1/2024)
• Graduation Guidelines File: General Information and District Considerations (PDF) (posted 4/7/2023)
• Graduation Guidelines Website
  • Graduation Guidelines FAQ
  • Graduation Guidelines Menu of Options
• SAT Math Graduation Guidelines Benchmark Change; Technical Information (PDF) (posted 9/25/2024)
• Graduation Guidelines: Excel File Formatting Guide (PDF) (posted 8/23/2022)
• Preschool Student Data Reporting (PDF) (posted 3/11/2024)
• Steps to upload files in Data Pipeline (PDF) (updated 5/24/2024)
• Student Interchange Cognos Report Guide (PDF) (updated 4/22/2024)
• Student Enrollment Record Guide (PDF) (updated 9/27/2024)
• Tagging Interchange Files (PDF) (updated 5/24/2024)
• Troubleshooting File Uploads/Snapshots (PDF) (updated 5/24/2024)

For Student Demographic or Student School Association questions, contact: StudentOctober@cde.state.co.us
For Graduation Guidelines or Adjustment questions, contact: StudentEndofYear@cde.state.co.us