You are here

CDE Update

CDE Update Special Edition

Special Editions of the CDE Update

Read the latest: Oct. 19


CDE Update

About the CDE Update

Welcome to the CDE Update! This e-publication will show you what is happening in key priority areas at CDE and include details on implementation, milestones, deadlines and resources.

This online format allows you to view everything or filter by category and date and will be your go-to source for all Update information.

October 2021


Accountability, Performance and Support

What's Happening Now

Accreditation

A customized accreditation contract was made available in late August for districts that are Accredited with Performance or Distinction. Superintendents and board presidents have until Dec. 1 to sign it. To clarify, these district contracts typically are automatically renewed. Because of the accountability pause and updates to language in the contract, CDE recommends that all districts sign updated contracts this year. This will also enable the department to publicly post all signed contracts on CDE's website. As Commissioner Anthes is committed to providing as much flexibility as possible to districts during the pandemic, this is not a required submission this year. 

2021-22 UIP Submission

As a reminder for the 2021-22 school year, all school and district Unified Improvement Plans are due for public posting and/or CDE review on Friday, Oct. 15. This is the launch of the new permanent timeline shift. The state will review plans for schools and districts with Priority Improvement, Turnaround, On Watch or ESSA Comprehensive Support designations after Oct. 15.  Biennial and combined plan flexibility will be available for eligible districts and schools, and can be checked here or in the online system under the School/District Summary and Requirements tab.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Oct. 15 – UIP Submission deadline all for schools and districts.

More Information

For more information on Accountability and Improvement, contact Rhonda Haniford, Associate Commissioner, 303‐866‐6202.

Assessments

Assessments administered by the unit include summative content assessments, English language proficiency assessments, college/career ready assessments, and alternate content assessments for students with significant cognitive disabilities. The Colorado Measures of Academic Success are the state tests in English language arts, math, science and social studies. The PSAT and SAT are administered to high school students in grades 9-11

What's Happening Now

October Count Collection Provides Pre-Identification Data for 2022 Assessments

Pre-identification data for 2022 state assessments will be pulled from the October Count Collection. WIDA ACCESS for English language learner data will be pulled from students reported as English Learners (Non-English Proficient and Limited English Proficient) after the first snapshot deadline during the first week of November. Demographic data for all other assessments will be pulled from the final approved data in January.

What's on the Horizon

Upcoming CMAS Deadlines

By Wednesday, Dec. 15, District Assessment Coordinators must notify CDE's Assessment Unit of the following Local Education Provider administration decisions:

  • District or school intent to use paper-based testing as the main testing format for CMAS administration. The form will be provided to DACs at regional training.
  • District-selected CMAS and CoAlt administration window. Requests for extended computer-based assessment window for English language arts and math, early high school science window or regular state assessment window should be submitted. The process for submitting administration window selections will be provided to DACs at CMAS training sessions.

By Wednesday, Dec. 15, DACs must submit Unique Accommodation Requests to CDEs' Assessment Unit. UARs are required for accommodations that may change the construct being measured by the assessment (e.g., using a calculator on the non-calculator section of the test). Completed 2021-22 UAR forms, together with the appropriate supporting data, are submitted to the CDE Assessment Unit by district staff. UARs must be approved by CDE before the unique accommodation can be assigned in the vendor assessment systems and provided to a student. As a reminder, auditory presentation of the CMAS English language arts assessments would change what CMAS is intended to measure and is no longer an available accommodation.

Important Upcoming Deadlines

  • Oct. 20 - Nov. 5: ACCESS for ELLs materials order window open.
  • Oct. 18 – Dec. 21:  Window for schools planning to administer spring 2022 PSAT and/or SAT school day exams at a location other than their school facility to submit their offsite testing plan to College Board.
  • Dec. 15: Deadline for submitting CMAS paper testing mode and CMAS and CoAlt administration windows to CDE.
  • Dec. 15: Unique Accommodations Requests due to CDE.

More Information

For more information on assessments, contact Joyce Zurkowski, chief assessment officer, zurkowski_j@cde.state.co.us, or visit http://www.cde.state.co.us/assessment.

ESSA

What's Happening Now

ESEA Fiscal Waivers

The U.S. Department of Education allowed state educational agencies such as CDE to seek waivers from certain statutory requirements due to COVID-19 impacts. Colorado applied for and has been approved to waive the following fiscal requirements for Colorado Local Educational Agencies:

  • The 15% carryover limitation in ESEA section 1127(a) for FY 2020 Title I, Part A funds. Therefore, any LEAs that have a greater than 15% carryover can apply to have the limit waived. 

  • CDE has the authority to extend the period of availability of FY 2019 funds for ESEA/ESSA programs in the state’s approved consolidated state plan until Sept. 30, 2022.

For questions about these waivers, contact Nazanin Mohajeri-Nelson at mohajeri-nelson_n@cde.state.co.us or Jennifer Austin at austin_j@cde.state.co.us

ESSER III Use of Funds Plan

LEAs must submit a plan for the use of ESSER III funds by Thursday, Dec. 16. LEAs plans for providing safe in-person instruction must be submitted as soon as possible, if the Safe In-Person Plan was not submitted as part of the preliminary application prior to May 23. Completion of the narrative question and the budget will satisfy the use of funds plan requirement. If the narrative question located on the Narrative, GEPA and Assurance page is incomplete, LEAs must respond to this question on or before Thursday, Dec.16.

For questions contact Kristin Crumley at crumley_k@cde.state.co.us, Nazie Mohajeri-Nelson at mohajeri-nelson_n@cde.state.co.us, or DeLilah Collins at collins_d@cde.state.co.us.

Final Expenditure Reports - Deadline extended 

Due to programming delays, the FY 20-21 ESSA and ESSER Final Expenditure Report, also known as the Annual Financial Report or AFR, is due on Friday, Oct. 29. Districts and BOCES must submit final expenditure detail for the ESSA Consolidated Grants Application through the ESSA Consolidated Grants Application platform. ESSER expenditure detail will be reported through the ESSER Application Platform. We will send out notifications, provide training and technical assistance after the reporting function becomes available.

For questions regarding the Final Expenditure Reporting requirement, contact Steven Kaleda at kaleda_s@cde.state.co.us

2021-22  Consolidated Application

The Consolidated Applications submitted by June 30 are under review. Review teams are working to provide preliminary feedback to applicants. However, due to increased workloads associated with ESSER funds, reviews may be slightly delayed this year. Thank you for your patience as CDE works to review all applications for ESEA and ESSER I, II, and III funds as quickly as possible.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Oct. 29 - Fiscal Year 20-21 ESSA and ESSER Final Expenditure Report due.

Dec. 16 - LEA deadline to submit plan for the use of ESSER III funds.

More Information

For more information, contact Megan Allen, director’s assistant of Federal Programs, at allen_m@cde.state.co.us.

Organizational Effectiveness

The Student October Count date is Friday, Oct.1.  The Kindergarten School Readiness, Non-public Schools and the Teacher Student Data Link collections will open in October.  

What's Happening Now

Student End of Year  

2020-21 End of Year snapshots are now in the Cross LEA phase of the collection. Snapshots will be unlocked if there are errors the district needs to resolve or by request. The Cross LEA opened at the end of September and snapshots must be resubmitted and locked by Thursday, Oct. 14.  The Post Cross LEA validation that verifies transfers and dropouts within Colorado will occur between Thursday, Oct. 21, and Thursday, Nov. 18. Only Student Exit types can be changed at that time. Final approval deadline is Thursday, Dec. 2.   

2021-22 Student October

The Student October snapshot is open. The 2021-2022 official Student October count date will be Friday, Oct. 1. The legislated deadline for snapshot approval is Wednesday, Nov. 10, at which time the duplicate count procedures will commence.  Final approval is due Wednesday, Nov. 24.  Board secretary sign off sheets are due Friday, Dec. 3.

Facility Schools System – Tuition Cost Application .

The deadline for the Facility Schools Tuition Cost Application is Monday, Nov. 15.

Kindergarten School Readiness

The kindergarten school readiness collection will open Wednesday, Oct. 6, and is due Thursday, Dec. 2.

Non-public School Directory.

Non-public schools may be entered into Data Pipeline from Friday, Oct. 1, to Friday, Dec. 3.

December Finance  

The 2020-21 December Finance collection is open through Monday, Dec. 31. 

Teacher Student Data Link 

The teacher student data link interchange file is opening in October.  Districts are required to report TSDL data for students in grades six through 12 only. 

Human Resources  

Staff interchange files may be uploaded to the Data Pipeline and snapshots may be taken beginning Wednesday, Nov. 3.

Special Education December Count 

IEP interchange files and staff interchange files may be uploaded. 

Migrant  

Districts can access their Migrant Student List through Data Pipeline. Monthly, LEAs can access a Cognos Report in Data Pipeline entitled “Migrant Student List”, which can be pulled by school year and district and is located under the “Student Profile” under the COGNOS reports tab.

The district must have the STD LEAUSER or STD LEAVIEWER role to see the Student Profile folder in Cognos. The COGNOS Migrant List/Report has the following columns:  SASID, Last Name, First Name, Birth Date, School Code, Migrant Arrival Date and Migrant End Date.

The report can be downloaded into Excel and from there imported into the district’s Student Information System. Please ensure your district has uploaded a current Student School Association file to receive the most up-to-date Migrant List. For question, follow this link to reach your Colorado Regional Migrant Contact, who coordinate and deliver services to migrant students.

What's on the Horizon

The legislated deadline for Student October snapshot approval is Nov. 10, followed by the duplicate process which will be completed Nov. 24.  ACCESS for ELLs Pre-ID file will be pulled Nov. 10.   Human Resources, Special Education December Count, Facility Schools December Staff and Directory’s school board membership will open in November.

Important Upcoming Deadlines

10/01/21:  2020-21 official Student October count date  

10/14/21:  Resubmission deadline for cross LEA phase of Student End of Year Snapshot 

More Information

For more information on data pipeline, contact Jan Petro, director of data services, 303-866-6838, petro_j@cde.state.co.us or visit http://www.cde.state.co.us/datapipeline

Postsecondary Readiness

What's Happening Now

Graduation Guidelines Implementation 

Full implementation of Graduation Guidelines will go into effect for students graduating in the 2021-22 school year and beyond.  This includes:  

  • Fifth-, sixth- and seventh-year seniors with 2021 as their Anticipated Year of Graduation; and 

  • All students who have an Anticipated Year of Graduation of 2022 or beyond, including three-year graduates. 

Sixth-year seniors with 2020 as their Anticipated Year of Graduation and seventh-year seniors with 2019 as their Anticipated Year of Graduation do not have to meet Graduation Guidelines competencies.

Updates to the Menu of Options

Administrators and school staff have asked CDE to clarify language on the Graduation Guidelines Menu of Options. To match the language in statute for Colorado Academic Standards and to better reflect the skills necessary for success in life after high school, "English" and "Math" have been more clearly defined as "Reading, Writing, Communicating" and "Mathematics."  The Menu of Options has been updated to incorporate the clarified language. Districts and Local Education Providers may want to update their websites and literature to match the updated language in the menu, but there is no specific timeline or requirement. The Colorado Association of School Boards has updated its graduation requirements sample policy to align with CDE's updates. 

Support for Districts, Schools and LEPs

  • Town Hall: To learn more about implementation, join the conversation at the Postsecondary Workforce Readiness Town Hall at 2 p.m. on Tuesday, Oct. 26. Register via Zoom.
  • Graduation Guidelines Practitioners Group: Ask questions of your peers and learn about their promising practices in this Google Group. Join the Graduation Guidelines Google Group.

What's on the Horizon

Reporting Graduation Guidelines 

Districts and LEPs must report the measure by which each student has demonstrated Postsecondary and Workforce Readiness under the Graduation Guidelines Menu of Options. The Graduation Guidelines file is part of the Student Interchange and the Student Year-End Collection. Reporting begins in February 2022, and LEPs are encouraged to enter all measures that students have met, in grades nine through 12.  Refer to the Reporting Graduation Guidelines webpage for more information.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Robin Russel, Graduation Guidelines Manager, 720-576-2902, russel_r@cde.state.co.us or visit http://www.cde.state.co.us/postsecondary/graduationguidelines.

Teaching and Learning

What's Happening Now

Office of Learning Supports

Bullying Prevention and Education Grant 

Districts and BOCES can now apply for the Bullying Prevention and Education Grant, which is due Nov. 1. This state grant program is authorized to provide funding to reduce the frequency of bullying incidents within schools. Download the application here. For more information about the Bullying Prevention and Education Grant please contact Statewide Bullying Prevention manager Adam Collins at collins_a@cde.state.co.us.

State Personnel Development Grant

Colorado Multi-Tiered System of Supports State Personnel Development Grant Request for Application will begin on Monday, Oct. 4. The COMTSS grant provides funding and technical support for the improvement of systems within schools to promote better academic and behavioral outcomes for all students. Applications for the program are due on Monday, Nov. 22.  For more information about COMTSS contact Kristen Brown, director, Office of Learning Supports at brown_kristen@cde.state.co.us.

Preschool through 3rd Grade Office

Comprehensive Literacy State Development Grant

CDE has reopened the Comprehensive Literacy State Development Grant application for the second round of applications. The application process will close on Friday, Oct. 29. The RFA is available for preview on CLSD's webpage. For questions, contact the CLSD Program Grant Manager, Stacey Smith at smith_s@cde.state.co.us

READ Act Instructional Programming Review  

The READ Act instructional programming advisory list review process opens Monday, Oct. 18.  As part of this review cycle vendors will be able to have core, supplemental and intervention, instructional programs evaluated against CDE criteria for inclusion to the READ Act advisory list. Click here for more information about the instructional review process or contact Tammy Yetter at yetter_t@cde.state.co.us.

How to submit for READ Act training

Colorado school districts are required to ensure all K - 3 teachers complete evidence-based training in teaching reading by Aug. 1, 2022. Districts, BOCES, and charters that do not meet the requirements will be ineligible for READ Act funds for the 2022-23 school year. To meet this training requirement, State Board of Education rules require that the evidence-based training in teaching reading must:

  • Consist of a minimum of 45 hours;
  • Address the content of the educator preparation literacy standards referenced in the state board’s Rules for the Administration of Educator License Endorsements, 1 CCR 301-101, section 4.02(5) through 4.02(12) (effective May 30, 2019); and
  • Include an end of course assessment that teachers can provide evidence of passing.

Districts will submit evidence of completion through Data Pipeline. Teachers must also submit documentation of completion of the requirements through one of two pathways explained at the following link.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Floyd Cobb, Executive Director, Teaching and Learning at Cobb_F@cde.state.co.us